HBS Projt Sr Administrator Portuguese speaker

Honeywell is a Fortune 100 company that invents and manufactures technologies to address tough challenges linked to global macro trends such as safety, security, and energy. With approximately 122,000 employees worldwide, including more than 19,000 engineers and scientists, we have an unrelenting focus on quality, delivery, value, and technology in everything we make and do.

Graduate with minimum 2 years work experience
-Experience in working with SAP or any other ERP system preferred
-Proficient in Portuguese & English - mandatory
-Any other European language from Italian/Spanish/French will be considered a plus
-Experience in working in a team to achieve common goals and SLA’S

CF Admin
Working with Field Service Leaders in order to get all the required information for processing admin activities for Portugal
Owning master file on contract renewals
Maintaining changes on master file
Communication to business
2.Service Admin
Book quoted reactive service orders
Book service contracts, service projects, additions, deductions, escalations and terminations
Deal with any contract changes requests such as bill to/sold to/billing frequency requests/PO updates
Deal with any contract specific items as agreed
Generate monthly preventative planned maintenance work orders
Creating and maintaining work orders groups in FX
Produce contract related invoices and ensure all contracts are fully billed in line with contract billing frequency’s and company standards, review billing blocks etc
Produce quoted reactive and reactive service invoices
Resolve invoice disputes, action required credits

2. Project Admin
Book all projects and variations in line with scorecard targets and expectations
To act as project booking gate keeper and ensure all details required are obtained and pass back non compliances to Project Leader
Create / Modify project structure including the removal / adding of project activities and updating labor plan cost and hours required
Provision of various reports from the SAP and the business warehouse system including reports to show status of purchase orders per project, overall status of project budget versus actual costs and missing timesheets
Raise service entry sheet for sub contract works when required
Carry out all project invoicing as instructed by the Project manager and create attachments as required.
Create credit notes when required to resolve disputes
3. Working Capital
Establish and maintain effective working customer relationships.
Actively lead the reduction of accounts receivable. In the HBS business this includes both Unbilled Project and all Billed Receivables.
Lead resolution of disputes with assistance of Field Leaders and Finance Support. Ensure team and individual goals on dispute reduction/resolution are achieved.
Manage and administer customer accounts including customer account reconciliations and some direction of application of un-applied credits/cash.