Administrative Assistant

An de an am dezvoltat parteneriate de business puternice cu cele mai reprezentative companii din România. Bazându-ne pe nevoile locale ale clienților noștri, am deschis noi branch-uri în orașele mari din România, ajungând la un număr de 15 sucursale.

În anul 2017, Adecco România a intrat în cel de-al șaselea an în care este lider local de piață, adăugând continuu noi servicii și dezvoltându-le pe cele existente în strânsă legătură cu complexitatea mediului de business. Poziția de lider în termeni de turnover anual, număr de angajați temporari și poziții de permanent placement închise, este în același timp atât o realizare, cât și o responsabilitate. Acest status ne dă oportunitatea de a inova în termeni de sub-servicii HR și de a aduce valoare adăugată partenerilor noștri prin fiecare proiect HR.

În acest moment, Adecco România oferă servicii HR 360 de grade, începând cu studiile salariale care au ca scop furnizarea de informații exacte legate de piață și finalizând cu serviciile de outplacement.

RELATED JOB REQUIREMENTS:
• Balances Immediate & Long-Term Priorities – Meets critical objectives while considering the impact of those activities on longer-term goals. Translates strategic direction into personal actions/plans.
• Delivers Results – takes accountability, ensuring productive, efficient execution against priorities. Sets ambitious yet realistic goals and removes obstacles to ensure high quality results.
• Sets a Winning Example – Demonstrates integrity, including placing Company interests ahead of personal agendas. Makes sound decisions and follows-through on them. Demonstrates passion for the Company and its products
QUALIFICATIONS:
•University degree
•English – advanced
•MS Office – advanced
•Previous experience in a similar role (2 years +)

• Schedule meetings inside and outside the office: prepare any documentation which may be required and deal with necessary catering or other practical arrangements (often virtual e.g. video-conference, telephone conference, webex etc.).
• Open and distribute incoming mail, screen telephone calls and type and proof correspondence.
• Organize travel for team members managing agendas, flight/transfer organization and hotel booking. Suggest most appropriate fares available, according to TCCC policies.
• Process travel expenses for team members.
• Input data and run pre set reports from various databases
• When team members are unavailable, act as first point of contact for requests and queries. Take appropriate action/speak to the relevant people and follow up to ensure that requests are action satisfactorily whilst maintaining the appropriate level of confidentiality.
• Ensure timely issue of PO and control the process in SAP until the final closing, according to TCCC procedures. Support associates in preparing all necessary documentation for correct issue of PO, e.g. bidding, authorization of new vendors, good receipt posting, follow-up with internal approvers and monitoring of invoices with external suppliers etc.
• Liaise with the Finance department to solve any budget/accounting issues which may arise in the expenses administration processes.
• Assisting with the organization of team meetings and other ad hoc team/company events.
• Use of PowerPoint to generate presentations to strict deadlines
• Forge good working relations with other Administrative staff across Coca-Cola Europe
• Ad hoc project work and other tasks, as required
• Provide back up to a senior officer’s secretary or other team secretaries as required
These duties/responsibilities may vary according to location specific requirements