Office Coordinator - 1 year contract

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Employer: Honeywell
Domain:
  • Acquisitions - Logistics - Supplies
  • Administration - Political Sciences
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 06.02.2015
    Remote work: On-site
    Short company description

    Honeywell is a Fortune 100 company that invents and manufactures technologies to address tough challenges linked to global macro trends such as safety, security, and energy. With approximately 122,000 employees worldwide, including more than 19,000 engineers and scientists, we have an unrelenting focus on quality, delivery, value, and technology in everything we make and do.

    Requirements

    Skills & Key Success Factors:
    • Excellent oral and written English language proficiency
    • Strong computer skills (Word, Excel, Outlook, PowerPoint, etc.)
    • Ability to work independently with minimal direction and as part of a team
    • Ability to work out complex and conflictual schedules and situations
    • Strong interpersonal skills
    • Quick grasp, flexible, pro-active and committed
    • Solution and customer oriented
    • University graduated

    Responsibilities


    Procurement
    - Co-ordinates activities involved with procuring goods and services for the site.
    - Order all IT related devices for team members ( laptops, mobile phones)
    - Follow up on all IT related issues encountered by the teams
    - Manage purchase orders including entering requisitions into Honeywell’s systems such as Enterprise Buyer -Professional (EBP) within SAP systems
    -Responsible for being office suppliers’contact point and follow up on invoicing payments
    -Reviews requests, determines probable sources, solicits bids, prepares ordering documents, and maintains market data relative to suppliers and prices.
    -Confers with vendors to obtain product or service information, such as price, availability, and delivery schedule.
    -Selects products for purchase by testing, observing, or examining items.
    -Estimates values according to knowledge of market price.
    -Determines method of procurement, whether direct purchase or bid.
    -Prepares purchase orders or bid requests.
    -Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
    -Maintains manual or computerised procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories.
    -Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, -and others to determine the source of trouble and take corrective action.
    -May approve invoices for payment

    Logistics
    -Manage relation with Arval / Sixt for company cars (repair appointments on demand programming for tires change, fuel cards etc.)
    -Handle organization of specific meetings as well as off-site and on-site special events, team buildings, R&R events
    -Oversee and handle VISA processes for team members and visitors (draft invitation letters, registration at the Minister of Foreign Affairs, follow-up with Romanian Embassies etc)
    -Handle all travel arrangements for external visitors including hotel and restaurant reservations and where necessary car rental reservations.

    Administrative
    -Maintains a close and highly responsive relationship to the day-to-day activities of the General manager and staff.
    -Manages and organises administration work in the office.
    -May arrange travel schedules and reservations.
    -Records minutes of staff meetings.
    -Manage correspondence and telephone inquiries as necessary
    -General administrative duties

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