Service & Projects Admin (German & English)

Honeywell is a Fortune 100 company that invents and manufactures technologies to address tough challenges linked to global macro trends such as safety, security, and energy. With approximately 122,000 employees worldwide, including more than 19,000 engineers and scientists, we have an unrelenting focus on quality, delivery, value, and technology in everything we make and do.

Desired Skills and Experience
- Proficient in English and German;
- Bachelor degree with minimum 2 years work experience;
- Experience working with an ERP system and multinational environment;
- Backoffice / Customer service / Administrative experience (could be also from financial: AP,AR);
- Must have worked with strict deadlines, SLA.

Honeywell Building Solutions (HBS) is a strategic business unit in Automation and Control Solutions (ACS). HBS installs and maintains the systems to help keep buildings and facilities safe, secure, comfortable and cost-efficient and is a leading providing of energy efficiency solutions worldwide. HBS specializes in service of critical building systems, including heating, ventilation and air conditioning (HVAC), building automation, fire, security and energy management.

Job description:
- Book quoted reactive service orders;
- Book service contracts, service projects, additions, deductions, escalations and terminations;
- Deal with any contract changes requests such as bill to/sold to/billing frequency requests/PO updates;
- Deal with any contract specific items as agreed;
- Generate monthly preventative planned maintenance work orders;
- Creating and maintaining work orders groups in system;
- Produce contract related invoices and ensure all contracts are fully billed in line with contract billing frequency and company standards, review billing blocks;
- Produce quoted reactive and reactive service invoices;
- Resolve invoice disputes, action required credits;
- Book all projects and variations in line with scorecard targets and expectations;
- Create / Modify project structure including the removal / adding of project activities and updating labor plan cost and hours required;
- Provision of various reports from the SAP and the business warehouse system including reports to show status of purchase orders per project, overall status of project budget versus actual costs and missing timesheets;
- Raise service entry sheet for sub contract works when required;
- Carry out all project invoicing as instructed by the Project manager and create attachments as required;
- Create credit notes when required to resolve disputes;
- Procure any material or subcontract labour for service contracts/ reactive quoted bookings, reactive works;
- Procure all materials required for the project and as instructed by the project manager and ensure delivery for the dates specified;
- Create requisitions for sub contract works including all detail required by sourcing.