Jr. Contract & Reporting Administration Specialist

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Employer: Allianz Services
Domain:
  • Accounting - Finance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 14.08.2016
    Remote work: On-site
    Short company description

    Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

    Requirements

    • At least 1 year experience in a similar role
    • University Degree (preferably Business Administration or similar)
    • Fluent English written and spoken
    • Knowledge of MS Office (PowerPoint, Outlook, Excel)
    • Accurate and reliable way of working
    • Quick perception
    • Good communication skills
    • Good organizational skills
    • Customer and service oriented

    Responsibilities

    Main tasks:
    • Vendor Invoice Support (PO creation/cancellation, invoice verification, process payment)
    • Customer recharging (Volume checks and reconciliations, accounting entries)
    • Cost management (cost analysis and cost assignment)
    • Asset Management Support (Fixed Asset Accounting, transfer invoiced assets)
    • Dispute Handling (Volume dispute documenting and reconciliation)
    • Process Asset Re-Use
    • Accounts Payable/Accounts Receivable Support
    • Revenue charging and Collections

    Contract management administration:
    • Submission of contracts, invoices and timesheets in the Allianz System
    • Tracking of the approval status and booking invoices in the system
    • Alignment of invoices with Project managers
    • Tracking of contracts and invoices
    • Providing different reports concerning this process


    Reporting administration support:
    • Fulfilling reporting needs of different stakeholders
    • Providing cost center reports and project reports (PSP)
    • Generation of status updates in PPT
    • Prepare project management presentations
    • Track evidence of work documentations regarding external resources
    • Evaluate and document the progress and results of the projects

    Cost Center controlling:
    • Assigning correctly the costs to internal cost centers
    • Develop cost centers, cost categories and product cost accounting and allocate intercompany services
    • Prepare cost center reporting for various functional groups
    • Analysis of fixed costs on cost centers (deviations between previous period/current period/budget)
    • Support functional reporting requirements and drive continued improvements in automating reporting and analysis
    • Support monthly reviews by preparing presentations and ad-hoc analysis
    • Analysis of invoices and deviation to actual consumption

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