Finance Scanning and Administration Associate in Bucharest

With over 25 years of experience on the Romanian HR market, PROHUMAN APT (former APT Resources & Services) is the one of the biggest players in the industry, a force concentration evenly deployed across different specialties. Having approximate 4000 employees (mostly higher educated) in BPO and temporary work assignments, as of 2021, PROHUMAN APT ranks in the Top 3 HR providers in Romania.

Required Education and Experience

High School Diploma or equivalent and significant experience in a related field required
Language Skills:

Ÿ English

Ÿ At least two second languages (depends on assignment to specific market(s): Spanish, Italian, Polish, French or German)

Proficiency in Microsoft Office - Word, PowerPoint, Access and Excel
Strong communication skills
Ability to work in a multi-task, team environment
Strong customer service focus
High attention to detail



Preferred Criteria

University Degree in Finance or related field
Experience with SAP ERP system
Additional Dutch language skills
Solid time management skills
Quick learner
Strong problem solving skills
Ability to manage multiple and sometimes conflicting priorities and specific time constraints
Ability to work in a team environment
Experience working in a shared services, process driven or service center environment
Training and certification in Six Sigma or LEAN
Experience working for a multinational organization and working with colleagues internationally
Processed and Packaged foods industry experience



Competencies

Seek out and understand the needs of internal and external customers and create win-win solutions to drive the business forward
Understand the company business (vision, purpose, strategy, metrics, etc.) and leverage this knowledge to win with consumers, customers and shoppers
Intellectually curious about the external environment, key competitors and market trends, seeking to apply these insights to their work
Think strategically, take a balanced short and long-term view when solving problems and utilize information from a wide variety of sources
Respond positively to change and energizes others to embrace change; recognize and unleash great ideas of others and help move the ideas forward
See patterns and connections across data and trends
Synthesize information to reach effective solutions
Make timely decisions, balancing effectiveness with efficiency
Act with a sense of urgency and determination with the end result in mind; drive sustainable results
Act as an owner of the business and maintain accountability for results
Understand and seek out knowledge of the business, and applying this knowledge to drive excellent results
Motivate self and others to learn, grow and achieve
Listen and communicate effectively; encourage others to share their views, seeking out diversity of thought

The Procure to Pay (PTP) Associate is responsible for performing a diverse set of work activities included in the end-to-end PTP process for the Kellogg's organization. In support of the Global Business Services strategic objectives, the PTP Associate will:

Deliver consistent and reliable performance on the scanning fulfillment of all invoices and other payables-related documentation
Create a seamless and satisfying internal and external customer experience for all interactions with the Kellogg's Center PTP team
Consistently meet compliance measures and achieve service level agreements
Achieve and sustain best practices in effectiveness, quality service and efficiency within a strong internal control framework
Pursue continuous improvements aimed at continually challenging the norm and being innovative in order to drive efficiencies and decrease costs
Contribute to a team environment that is focused on high performance and operational excellence.

Responsibilities:
The PTP Associate may perform some or all of the work activities below:

Customers and Operations

Responsible for ensuring that PTP deliverables are at an agreed level of quality and are delivered within a strong internal control framework, abiding by Kellogg'sCorporate Accounting Policy
Responsible for the management and daily scanning of all payable related paper/e-mail documentation into the Portal ready for processing. Partners with markets to meet country-specific tax filing requirements
Support the Business Process Outsourcers to ensure that all paper based documentation including self-bill agreements, direct debit mandates and others are managed on a pro-active basis ensuring turnaround times within the agreed service levels
Manage and maintain the SAP workflow tool working closely with the HR team to ensure starters and leavers are properly managed and non-compliance is escalated as appropriate
Manage the creation and issue of new travel lodge cards or P-cards working closely with the procurement teams and Travel Manager within the European organization and provide month summary reports
Support the production of monthly reports and assist in escalation efforts for non-compliance of blocked invoices
Ensure consistent application and adherence of all company PTP policies, including GAAP, SOX, corporate tax structure (i.e., ROUPEE), and audit requirements as well as adhere to agreed Service Level Agreements (SLAs)
Perform other responsibilities assigned by GBS Leadership



Capability-Building and Innovation

Build individual skills and capabilities through learning opportunities such as training courses and on-the-job training; strive to be a process champion or expert for the end-to-end PTP process
Contribute to the overall learning of the PTP Team through sharing of best work practices and peer-to-peer coaching
Support implementation of improvements for process efficiency, quality and control KPIs